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Port Operations and Agency

Port Call

A vessel’s scheduled or actual visit to a port for cargo, bunkering, repairs, crew matters or other operations. During a port call, the concept may affect coordination, timing, cost, documentation or responsibility between the vessel and local parties.

What a port call covers

  • A port call is one vessel’s visit to one port, from arrival to departure.
  • It exists as a plan before it exists as an event, which is why the definition says scheduled or actual.
  • Everything done for the vessel during the visit belongs to the same call, however many companies deliver it.

Port Call is a term used in maritime business and operations.

A vessel’s scheduled or actual visit to a port for cargo, bunkering, repairs, crew matters or other operations.

During a port call, the concept may affect coordination, timing, cost, documentation or responsibility between the vessel and local parties. The exact meaning may vary with the contract, jurisdiction, port practice or workflow in which it is used.

What happens during a port call

Activity
What it involves
Cargo operations
Loading, discharging, tank cleaning, and the surveys that accompany them.
Bunkering
Delivery of fuel, with sampling and documentation.
Stores and spares
Provisions, deck and engine stores, and parts delivered to the vessel
Crew matters
Sign-on and sign-off, medical attendance, and shore leave arrangements.
Repairs and inspection
Riding crews, technicians, and class or port state attendance.
Statutory clearance
Customs, immigration, health, and port authority formalities.

Where a port call starts and ends

Operationally
Commercially
Begins when the vessel arrives at the pilot station or port limits.
Begins when the agent is appointed and the proforma account is raised.
Ends when the vessel is outward bound and the pilot is away.
Ends when the final account is settled.
Measured in hours and days.
Measured in weeks, sometimes months.
Recorded in the statement of facts.
Recorded in the disbursement account.
Port calls in PortzApp

One visit, several jobs

In PortzApp a port call tracks one vessel’s visit to one port, holding the schedule, the current status, and every request and job connected to it. A single visit often involves several providers with separate jobs, and the port call brings their activity together. ETA and ETD are held in port local time.

How port call management works
FAQ

FAQ

The most common questions we get about Port Call.

What does Port Call mean?
A vessel’s scheduled or actual visit to a port for cargo, bunkering, repairs, crew matters or other operations.
What is the difference between a port call and a port of call?
A port of call is the place. A port call is the visit itself.
Does shifting berth end a port call?
No. Moving between berths or terminals within the same port is normally part of the same call, with each move recorded separately.